Tracy von Kuster Vanessa Sobkovich

Pamela Southam Sheryl Chongva

Tammy Klingbell

Thomas Pruden

Cheryl Buors

Sarah Richer

Connie van der Zweep

Frances

Harms

1. Meeting called to order at 5:33 p.m.

2. Motion to accept agenda: Sarah – seconded by Connie

3. Motion to accept minutes: Tracy – seconded by Sarah

Business arising out of minutes: Nothing at this time.

New business: Nothing at this time.

Correspondence: Nothing at this time.

Executive Reports

Ø President: Tracy requested proxy votes be sent to her.

Ø Vice President: Presented conference information to library tech students. 5 students volunteered. Pam will write thank you letters for donations after the conference.

Ø Membership: Gave renewal notices to Connie. There is an April 30 deadline or membership will be deleted.

Ø Secretary: Will regretfully be unable to attend conference.

Ø Newsletter: Newsletter has been completed.

Ø Website Designer: New website is almost ready to launch.

Ø Treasurer: Reported a current balance of $2, 306.30. Still waiting for more registration cheques. Mentioned Routley & Co. will do the audit for 2005.

Ø Communications Coordinator: Has sent out registration and proxy vote forms. Will add a plea to the newsletter for members to update their demographics.

Ø Student Representatives: Not present.

Discussion and Recommendations

Sarah regretfully informs executive that due to personal circumstances she has to resign as treasurer. Tracy will appoint Kathy Turrenne as new treasurer at the AGM. A question arises as to how members votes are counted. A quorum of 10% of membership must be present at AGM. It was clarified that each personal or institutional membership shall be granted one vote. All members will be asked to sign an attendance sheet at the AGM.

Student rep Sheryl Chongva arrived at 6:15.

A discussion was then had about Tracy attending the CLA conference in Toronto. Tickets and hotel have already been booked, and reimbursement was clarified. A motion was put forth that the executive would approve $1000 minimum for flight, conference and hotel, with a possibility of more funding dependent on conference profits.

Next meeting June 22, 2006

Meeting adjourned at 6:40.