Constitution/By-Laws

 

ARTICLE 1 - NAME

1. The name of the Association shall be the Manitoba Association of Library Technicians, herein after referred to as MALT.



ARTICLE 2 - MISSION STATEMENT

1. MALT is a voluntary organization of personal and institutional members, operating strictly as a non-profit organization. MALT reflects the concerns of its membership throughout Manitoba in the areas of library and information services.



ARTICLE 3 - GOALS AND OBJECTIVES

1. The goals and objectives of MALT shall be
• to advance the status of Library Technicians and library support staff
• to be proactive in the promotion of libraries as institutions of learning
• to promote and foster ties among individuals, groups and institutions in the Manitoba library community
• to act as a liaison between library educational programs and Library Technicians and library support staff     • to provide professional development opportunities relevant to Library Technicians and library support staff

 

ARTICLE 4 - MEMBERSHIP

1. Any person interested in the goals and objectives of MALT may become a member upon payment of yearly dues as provided for in the By-laws.
 


ARTICLE 5 - EXECUTIVE COMMITTEE

1. The business and affairs of MALT shall be managed by an Executive Committee elected by its members.



ARTICLE 6 - AMENDMENTS

1. In order for amendments to the Constitution and By-laws of MALT to pass, they must be approved by ten percent of the membership at the Annual General Meeting. Proxy voting forms shall be distributed to the membership, together with notification of the Annual General Meeting.


2. Any proposed amendments to the Constitution or By-laws must be given to the President, in writing by March 15th to allow for distribution to the membership prior to the May Annual General Meeting. Such proposals may be submitted by any member of the Association.

 

ARTICLE 7 - DISSOLUTION

1. The business and affairs of MALT shall be operated without financial gain to its members. The members shall have no financial interest in either the property or assets of MALT. Upon a resolution of 75 % of the membership, the organization may be dissolved. After the satisfaction of debts and liabilities, all funds and assets shall be distributed to other non-profit organizations whose objectives most closely agree with those of MALT.

 

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By-Laws


Being the General By-laws of the Manitoba Association of Library Technicians (hereinafter called the "Association") 

Amended by the membership at the Annual General Meeting, May 2006

 

ARTICLE 1 - MEMBERSHIP

1. There shall be three categories of membership
• Personal membership shall be open to any person interested in the objectives of the Association.
• Student membership shall be open to any student currently enrolled in an approved Library Technician program, as set out by the Canadian Library Association.
• Institutional membership shall be open to any institution interested in the objectives of the Association.


The membership year shall be for a one year period starting from the date of the membership.


2. Annual membership fees shall be set by the Executive. Any changes shall be voted on at the Annual General Meeting. Fees for unemployed Library Technicians and students shall be one half the amount paid by employed personal members.

 

ARTICLE 2 - EXECUTIVE COMMITTEE

1. The Executive Committee shall consist of a:
    • President
    • Vice-President / President Elect
    • Secretary / Archivist
    • Treasurer
    • Newsletter Editor
    • Membership Coordinator
    • Website Designer
    • Past President (Ex-officio)
    • Student Representative(s) (Ex-officio)

 

2. Four of the Executive Committee positions must be filled by graduates of a Library Technician course.


3. All terms of office on the Executive Committee shall be held for two years. The positions of President, Secretary/Archivist, Membership Coordinator and Correspondence Coordinator will be elected in odd numbered years, and the positions of Vice-President, Treasurer, Newsletter Editor and Website Designer will be elected in even numbered years, in order to stagger terms and provide some continuity for the Association. In order to begin staggering terms of office, the positions of President, Secretary/Archivist, Membership Coordinator and Correspondence Coordinator elected in 2007 will serve for two years with their terms ending June 2009. The positions of Vice-President, Treasurer, Newsletter Editor and Website Designer elected in 2007 will serve for one year with their terms ending June 2008. The next and subsequent terms of Office for those positions will last two years: from June 2008 until June 2010. If those persons wish to remain in their same positions, they must be re-elected. Normally, the same position in Office cannot be held by the same person for more than two consecutive years; however, a one-time exception will be made in this case.


4. The same office shall not be held by the same person for more than two consecutive years. Exceptions may be made on a one-time / per case basis if necessary.


5. In the event that the President is unable to serve his/her term, the Vice-President shall assume the duties of President and continue through the elected term.


6. Five members of the Executive shall form a quorum for the transaction of business at an Executive meeting.


7. The Executive shall approach the current Red River College Library Technician class and request that they appoint two of their classmates to act as ex-officio representatives on the Executive.


8. The executive Committee shall be empowered to incur expenses in the operation of the Association.


9. The signature of the Treasurer and one other Executive member shall be required on all cheques issued by the Association.



ARTICLE 3 - DUTIES OF OFFICERS

1. The President shall preside at meetings of the Association and of the Executive. The President shall act as the Association's representative on the Red River College Library Education Advisory Committee.


2. The Vice-President shall assume the duties of President in his/her absence or upon request. The Vice-President shall be responsible for chairing the planning committee for activities, workshops and meetings of the Association, shall act as one of the Association's representatives on the joint annual library conference planning committee and be in charge of nominations for the Executive during the Annual General Meeting.


3. The Secretary / Archivist shall record minutes of all meetings of the Association and its Executive and shall maintain the official records of the Association.


4. The Treasurer shall collect dues, issue receipts and be responsible for all funds of the Association; keep all monies on deposit in a financial institution designated by the Executive; present a financial report at each Association meeting . The Treasurer shall maintain all proper books and accounts of the Association for an annual audit.


5. The Newsletter Editor shall be responsible for the co-ordination, publication and distribution of the Association's newsletter.

 

6. The Membership Coordinator shall maintain a current membership list; issue membership reminders and renewals; and provide mailing labels as required for Association business.


7. The Website Designer shall be responsible for the maintenance of the MALT website. The website designer will also be responsible for maintaining the job postings on the website.
 


ARTICLE 4 - MEETINGS

1. The Annual general Meeting of the Association shall be held each year at a time and place designated by the Executive. The meeting shall be held between May 1st and May 31st. During the meeting all the reports of the Executive shall be presented and the election of new officers shall take place.


2. Other General Meetings of the Association may be held from time to time when called by the Executive giving fourteen days written notice.


3. Ten percent of the membership including the Executive, shall constitute a quorum for transaction of business at any General Meeting and for the election of officers.


4. The Executive shall meet on a regular basis, having no less than eight meetings per year.


ARTICLE 5 - VOTING

1. One vote may be registered per membership.


2. All members shall be eligible to nominate, to stand for election and to vote in election of officers.


3. Voting at all meetings shall be by show of hands.


4. In order to enable all members of the Association to participate in the election of the Executive, whether or not they attend the Annual General Meeting, the Association shall endeavour to have a system of voting by mail for the election of Officers if required.


5. In cases where there are no nominees for a position, nominations will be taken from the floor at the Annual General Meeting and election for the position will take place at the meeting.


6. Each eligible voting member shall have one vote for each vacant Executive position and the candidate for each office receiving the highest number of votes cast shall be declared elected.


7. The Nomination Committee shall notify the membership at least 30 days prior to the Annual General Meeting of the election. The Vice President and one executive member shall serve as the Nomination Committee and be responsible for distribution of the nomination forms. Each form shall list the positions to be filled at the election.


8. The Chair of the Nomination Committee shall be ineligible to vote in any election under his/her supervision, unless there is a tie vote, in which case the Chair shall cast the deciding vote.


ARTICLE 6 - GUIDELINES FOR PROFESSIONAL DEVELOPMENT CONFERENCES

1. The President or a designate of the Association shall attend the Canadian Library Association Annual Conference to participate in seminars concerning Library technicians. The President (or designate) shall represent the views of the Association in any CLA Council decisions which influence Library Technicians. When financially possible, MALT will sponsor a member of the executive to attend the CLA conference once in a two-year term of office.


2. Finances permitting, the President (or designate) may also attend one other library related seminar or conference.


3. As far in advance as possible, the MALT representative shall request maximum financial support from his/her employer to attend the Conference. A copy of this request shall be kept on file by MALT.


4. Expenses incurred by the MALT representative in attending the CLA conference in excess of employer's funding will be paid by MALT. A maximum amount will be set annually by the Executive Committee to cover conference registration fees, transportation and accommodations.